7. Administration Module

The Administration Module lets users manage the organisations, classes, students and subjects records.

7.1 Organisation Administration

7.1.1 Creating New Organisations

a. In the SMART Menu, select “Admin” and “Organisation…”, Figure 7.1 is displayed

b. Click on the “New …” button and Figure 7.2 is displayed

c. Enter new organisation details: name, cluster and zone if applicable

d. Click on the “OK” button

e. In Figure 7.1, check on the “Default” box to set as the default organisation if applicable

f. Click on the “Exit” button

Figure 7.1: Organisation Administration Module

7.1.2 Editing Organisations

a. In the SMART Menu, select “Admin” and “Organisation…”, Figure 7.1 is displayed

b. Select the Organisation to be edited from the list in Figure 7.1

c. Click on the “Edit …” button and Figure 7.2 is displayed

d. Edit organisation details: name, cluster and zone

e. Click on the “OK” button

f. In Figure 7.1, check on the “Default” box to set as the default organisation if applicable

g. Click on the “Exit” button

Figure 7.2: Create or Editing Organisation Records

7.1.3 Deleting Organisations

a. In the SMART Menu, select “Admin” and “Organisation…”, Figure 7.1 is displayed

b. Select the Organisation to be removed from the list in Figure 7.1

c. Click on the “Delete”

d. Click on the “Exit” button

7.2 Class and Student Administration

7.2.1 Creating New Classes and Students

a. In the SMART Menu, select “Admin” and “Class…”, Figure 7.3 is displayed

b. Click on the “New …” button and Figure 7.4 is displayed. Enter Class Name and Description

c. To create a new Student Record, click on the “New Student …” button. Figure 7.5 is displayed.

Enter Student details and click on the “OK” button

d. To edit Student records, select the Student in Figure 7.4 and click on the “Edit Student …” button.

Figure 7.5 is displayed. Enter Student details and click on the “OK” button

e. To remove Student records, select the Student in Figure 7.4 and click on the “Delete Student”

button

f. To reorder Students’ records, click on the “Up” or “Down” buttons to move the student up or

down respectively

g. Click on the “Save and Exit” button to update the changes

Figure 7.3: Class Administration Module

Figure 7.4: Student Administration

7.2.2 Editing Classes and Students

a. In the SMART Menu, select “Admin” and “Class…”, Figure 7.3 is displayed

b. Click on the “Edit …” button and Figure 7.4 is displayed. Edit Class Name and Description

c. To create a new Student Record, click on the “New Student …” button. Figure 7.5 is displayed.

Enter Student details and click on the “OK” button

d. To edit Student records, select the Student in Figure 7.4 and click on the “Edit Student …” button.

Figure 7.5 is displayed. Enter Student details and click on the “OK” button

e. To remove Student records, select the Student in Figure 7.4 and click on the “Delete Student”

button

f. To reorder Students’ records, click on the “Up” or “Down” buttons to move the student up or

down respectively

g. Click on the “Save and Exit” button to update the changes

7.2.3 Deleting Classes and Students

a. In the SMART Menu, select “Admin” and “Class…”, Figure 7.3 is displayed

b. Click on the “Delete” button. Note: the Class and all Students in the class will be removed

c. Click on the “Exit” button

Figure 7.5: Creating or Editing Student Record

7.2.4 Mass Import of Classes and Students

a. In the SMART Menu, select “Admin” and “Class…”, Figure 7.3 is displayed

b. Click on the “Import …” button and Figure 7.6 is displayed

c. To get sample of the Excel file import format, click on the “Get Sample Excel …” button. A dialog

box to select directory to save the file “students.xls” appears. Select the directory and click on the

“Save” button. A sample of the import Excel file format is shown in Figure 7.7

d. To import Excel file for mass import, click to “Browse” button to select file. The Students are immediately imported and listed.

e. Enter Class Name and Description

f. Click on the “Import Class” button. Note: A new class will be created

Figure 7.6: Mass Student Import

Figure 7.7: Excel Mass Student Import File Format

7.3 Subject Administration

7.3.1 Creating New Subjects

a. In the SMART Menu, select “Admin” and “Subject…”, Figure 7.8 is displayed

b. Click on the “New …” button and Figure 7.9 is displayed

c. Enter new Subject Name and Description

d. Click on the “OK” button

e. Click on the “Exit” button in Figure 7.8

7.3.2 Editing Subjects

a. In the SMART Menu, select “Admin” and “Subject…”, Figure 7.8 is displayed

b. Select the Subject to be edited

c. Click on the “Edit …” button and Figure 7.9 is displayed

d. Edit Subject Name and Description

e. Click on the “OK” button

f. Click on the “Exit” button in Figure 7.8

7.3.2 Deleting Subjects

a. In the SMART Menu, select “Admin” and “Subject…”, Figure 7.8 is displayed

b. Select the Subject to be removed

b. Click on the “Delete” button

d. Click on the “Exit” button in Figure 7.8

Figure 7.8: Subject Administration Module

Figure 7.9: Creating or Edit Subjects